Risk Assessments Module
Conducting risk assessments involves identifying and evaluating potential hazards in the workplace. Properly reporting on these assessments is essential in helping to prevent accidents by recording relevant details, identifying risks, and implementing control measures. The system enables administrators to document and manage risk assessments.
Hazards and Control Measures
Hazards and control measures can be configured within the system and must be selected when creating a risk assessment.
A hazard refers to anything with the potential to cause harm. Common types of workplace hazards include:
Control measures are put in place to reduce or eliminate the associated risks. These follow a hierarchy of effectiveness, ranked from most to least effective:
When adding a hazard in the system, users select both the severity and likelihood of the hazard. These values are used to calculate a risk rating—a higher score indicates a greater potential for harm.
Similarly, when adding a control measure, users input reduction values for both severity and likelihood. These adjustments reflect how much the risk is expected to decrease once the measure is in place.
Status and Approval
Risk assessments must be reviewed by an administrator, who can either approve or reject them to ensure the assessment is thorough and that appropriate control measures are applied.
The system displays the following status options:
Risk Assessment Revision
Existing risk assessments can be updated to ensure they remain accurate and relevant. The original version is retained in the system for record-keeping, while the revised version can be accessed by selecting the original assessment from the ‘Actions’ column within the module.
Risk Assessment Types
When adding a risk assessment type, administrators can opt to require document uploads. In this case, the risk assessment is submitted via an uploaded file rather than completed within the system.
Roles can also be assigned to a risk assessment type. This restricts visibility so that only users with selected roles can view or access assessments of that type.
Risk Assessment Templates
The system allows users to select from existing risk assessment templates. When a template is chosen, predefined information is automatically populated, which can then be edited if required.
New templates can be created when adding a risk assessment by ticking the ‘Save as Template’ option.
Corrective actions can be implemented to risk assessments to identify the root causes of issues.