How Do I Archive Employees?
You may want to archive employees if they are no longer active on the system. When employees have been archived, they can still be accessed and recovered. You can also delete employees from the archived section – note that this action will permanently delete employees, and they cannot be recovered.
To archive an employee:
- On the left column, go to ‘People’.
- Go to the ‘Actions’ column at the top of the page.
- Click ‘More’.
- Click ‘Archive’.
To access archived employees:
- On the left column, go to ‘people’.
- Click ‘Archived’ at the top of the page.
Here, you will see the list of archived employees.
This page will also show the employees details in columns:
- The employee’s first and last name.
- Email.
- Position.
- Staff Number.
- Documents and Training – this row shows the employee’s documents and training and the document status.
- Employer – you can access the employer details by clicking on the employer’s name.
- Archived on – this is the date the employee was archived.
In the ‘Actions’ column, you have the option to ‘Recover’ and ‘Delete’.
- By clicking Recover, this will remove the employee from the archived section and they will show in the ‘People’ module.
- If you click Delete, this will permanently delete the employee and they cannot be recovered.