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Learn The Basics

News Module Overview


The News Module serves as a centralised repository for organisational documents, accessible to all system users. To maintain document integrity, only administrators are granted creation and editing permissions. The system supports structured content management through the creation of folders and allows administrators to upload files as needed. Files that are uploaded to the News module are not private, so be aware of uploading confidential files to this module as it can be views by all users.


To Create a Folder:

  1. On the left column, go to ‘News’.
  2. Click ‘Create Folder’ at the top right.
  3. Enter the folder name into the text box that appears.
  4. Click ‘OK’.
  5. The folder is now available in the News main page.


To Edit a Folder:

  1. On the left column, go to ‘News’.
  2. Right click on the folder you want to edit.

The following options are available for editing:

  1. Change thumbnail – add or change the image of the folder
  2. Re-name – change the name of the folder
  3. Delete files – this action permanently deletes the folder, and the files included
  4. Open selection – this action opens the folder and navigates to the files that are included in the folder
  5. Select all files – this option highlights all the folders including the files
  6. Clear selection - this option highlights all the folders including the files


To Upload a File:

  1. On the left column, go to ‘News’.
  2. Click ‘Upload Files’ at the top right.
  3. Select the file by double clicking the file or click on the file once and click ‘Open’.
  4. The file is now available in the News main page.


To Add a File to a Folder:

For existing files:

  1. On the left column, go to ‘News’.
  2. Drag and drop the file to the folder.
  3. The file is now available in the folder.


For external files:

  1. On the left column, go to ‘News’.
  2. Click on the folder you want to add a file to.
  3. Click ‘Upload Files’ at the top right.
  4. Select the file by double clicking the file or click on the file once and click ‘Open’.
  5. The file is now available in the folder.


To View and Download Files:

  1. On the left column, go to ‘News’.
  2. Double-click on the folder that contains the file you wish to view.
  3. Double-click on the file you wish to view. The file will open in a new window.
  4. To download the file, click on the download icon. This may differ depending on the web browser you are using.

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