The People Module – LMS
The LMS (Learning Management System) enables organisations to upload training courses, assign them to employees, and monitor progress.
Trainees
Each trainee is provided with a personal portal that includes a Dashboard displaying their assigned courses and documents. Upon being added to the system, the trainee receives an automated email with a registration link. Once registered, they may begin their training. Email notifications are also sent when new courses are assigned.
Courses, Lessons and Assessments
Training courses can be developed using either external authoring tools or the LMS's built-in functionality, which supports the upload of PDF documents and videos to create course content.
Lessons and assessments may be uploaded and linked to courses.
Assessments, typically completed at the end of a course, determine the trainee's final result. Administrators have the flexibility to customise the structure, sequence, and rules governing lessons and assessments.
Courses can be linked to:
Upon successful course completion, trainees can generate a Course Completion Certificate, which is stored securely within the system.
Assigning Trainees to Courses
Courses can be assigned via the ‘Courses’ and ‘People’ modules. Administrators also have the ability to manually assign trainees using the Trainee System Matrix.
Courses can be assigned to:
Example:
An employee is assigned to a job requiring work at height. To meet safety requirements, the administrator assigns the Working at Heights training course to the employee.
This can be done by:
The trainee completes the course by reviewing the course materials and passing the final assessment. Once complete, they may download a Course Completion Certificate, and their course status will update from "In Progress" to "Completed".
Trainee System Matrix
The Trainee System Matrix provides a visual overview of trainees, their assigned courses, and progress status. Information is displayed in a grid format (rows and columns), with icons used to represent document and course statuses.
Administrators can filter and sort data and generate trainee certificates in this section.
Training Effectiveness
Training effectiveness is recorded by administrators within the LMS. This feature helps assess the trainee’s competencies and highlights areas requiring further development.
Trainee Compliance Documents
Trainee compliance documentation can be customised within the system, allowing organisations to define their own compliance standards. Document history is stored and viewable by administrators.
Types of Trainee Documents:
Each document may be marked as “Required” or “Not Required” for compliance purposes.
Groups
Trainees may be assigned to specific groups using a unique key. This key enables them to self-register into the designated group, streamlining onboarding for team-based training assignments.