The Sub-Subcontractor Module
A Sub-Subcontractor is a contractor hired by a subcontractor to perform a specific part of a job.
The Sub-Subcontractor module is used to document Sub-Subcontractor information and compliance on the system. When a new Sub-Subcontractor has been added, the system stores the information that is entered. This information can be accessed and edited by administrators.
Sub-Subcontractors can access the system through a separate portal. When sub-subcontractors are added to the system, they receive an automated notification with a link to complete their registration. This allows them to upload their required compliance documents, manage their employees, access projects, and access other elements of the system.
Sub-Subcontractor Compliance
The system allows the setting of requirements which Subcontractor companies must meet to be able to do work on site. These requirements also apply to the Sub-Subcontractor that is hired by a subcontractor.
Sub-Subcontractor compliance is important as it ensures health and safety is maintained throughout the workplace, and the risk of accidents is reduced.
For Sub-Subcontractors to become compliant on the system, they must upload the required documents that have been assigned to them, and these documents must be in date and approved by an administrator.
If a Sub-Subcontractor does not upload the required documents, or their uploaded documents have been rejected or expired, their status will show as non-compliant on the system.
Administrators are automatically notified when a sub-subcontractor has uploaded a document, if a sub-subcontractor document has expired, has been updated, and deleted. This can help administrators determine the compliance status of sub-subcontractors.
When the required documents have been uploaded, they can be approved and rejected by administrators.
Sub-Subcontractor Documents
Compliance documents can be fully configured in the system, which allows client companies to define their own requirements for compliance. Sub-Subcontractor document history can be viewed by administrators, which shows previous document uploads.
Sub-Subcontractor compliance documents can be:
For each document it is possible to select whether it should be taken into account for compliance (“Required”) or not.
Sub-Subcontractor System Matrix
The Sub-Subcontractor System Matrix provides a quick overview of the sub-subcontractor’s compliance and the statuses of their uploaded documents. This information is presented in the form of rows and columns. Administrators can approve and reject documents directly from the Matrix view. The Matrix allows filtering of data, where specific filtering options can be selected to show the matching details.