What can we help you with?

File Repository Module Overview

The File Repository Module provides a centralised location for storing files. Access and editing rights are restricted to administrators, ensuring document security. The system supports the creation of folders for structured organisation and allows files to be uploaded as needed.

To Create a Folder:

1. On the left column, go to File Repository.
2. Click Create Folder at the top right.
3. Enter the Folder Name into the text box that appears.
4. Click OK.
5. The folder is now available in the File Repository main page.

To Edit a Folder:

1. On the left column, go to File Repository.
2. Right click on the folder you want to edit.

The following options are available for editing:

1. Change thumbnail – add or change the image of the folder.
2. Re-name – change the name of the folder.
3. Delete files – this action permanently deletes the folder, and the files included.
4. Open selection – this action opens the folder and navigates to the files that are included in the folder.
5. Select all files – this option highlights all the folders including the files.
6. Clear selection - this option highlights all the folders including the files.

To Upload a File:

1. On the left column, go to File Repository.
2. Click Upload Files at the top right.
3. Select the file by double clicking the file or click on the file once and click Open.
4. The file is now available in the File Repository main page.

To Add Existing Files to a Folder:

1. On the left column, go to File Repository.
2. Drag and drop the file to the folder.
3. The file is now available in the folder.

To Add External Files to a Folder:

1. On the left column, go to File Repository.
2. Click on the folder you want to add a file to.
3. Click Upload Files at the top right.
4. Select the file by double clicking the file or click on the file once and click Open.
5. The file is now available in the folder.

To View and Download Files:

1. On the left column, go to File Repository.
2. Double-click on the folder that contains the file you wish to view.
3. Double-click on the file you wish to view. The file will open in a new window.
4. To download the file, click on the download icon. This may differ depending on the web browser you are using.