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How Do I Document a Risk Assessment?

A Risk Assessment is used to identify and document potential risks in the workplace, evaluating both the severity and likelihood of associated hazards. It supports the implementation of control measures to help prevent accidents and incidents, thereby promoting a safe working environment. You can record detailed information for each Risk Assessment and upload it to the system for audit and compliance purposes. The system also allows you to view the compliance status of all Risk Assessments.

1. On the left column, click Risk Assessments.
2. Click New Risk Assessment.
3. Choose the Template from the dropdown options.
4. Select the Risk Assessment Type from the dropdown options.
5. Enter the Risk Assessment Name, and Description.
6. Enter the Occurrence Date of the risk.
7. Select who may be harmed.
8. Select the Hazard(s) from the dropdown options.
9. When you have selected a hazard, a form will show where you can fill in the information about the Hazard:
10. Enter the Hazard Description.
11. Select the Hazard Severity and Likelihood.
12. Select the Control Measures from the dropdown options.
13. The risk rating will appear on the chart marked with a red circle and beside the hazard heading.
14. The number of control measures will appear beside the hazard heading.
15. A section will appear when you select the control measures where you can enter the Control Measure Description, Hazard Severity Reduced By, and Likelihood Reduced By.
16. In the Summary section, you have the option to manually input the residual risk rating.
17. Select the Person Involved from the dropdown options.
18. Select Subcontractors from the dropdown options - the subcontractor must be assigned to one or more locations to be able to use the system, as subcontractors need this information to set up employees or accept jobs, for example.
19. Select the Location and Project from the dropdown options (you can select multiple).
20. Select the Accident & Incident From the dropdown options.
21. Tick the box if you want to save it as a template.
22. Pin point the location of the risk by clicking the location on the map.
23. Enter the Cost.
24. You have the option to insert attachments by clicking on the white box or dragging and dropping the attachment to the white box.
25. Click save.

1. A field with a red asterisk beside it means it is required and you will not be able to complete your work without filling in these fields i.e. description, machineries, owners, hazards and hazard name.

1. A field without a red asterisk beside it means the field is not required, although it may be helpful to fill these out to complete your work i.e. template, name, hazard severity and likelihood.

This is required before you can add a Risk Assessment:

1. Digitise your Templates
2. Set up Machineries
3. Set up Hazards
4. Digitise your Form

Other Options:

1. Under the dropdown options, you might see an option to add more, by clicking the ‘Here’ button highlighted. This will take you to the section you wish to add more of, i.e. if you want to add more Subcontractors, Locations, Projects and Accidents & Incidents to the system - be cautious that when you click this button, the details you have entered will be deleted.