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How Do I Document a Risk Assessment?

A Risk Assessment is used to identify and document risks in the workplace and measure the severity and likelihood of hazards. It enables control measures to be put in place to prevent accidents and incidents and maintain a safe working environment. You can include details about the risk assessment, which you can add to the system to keep a record of. You will also be able to see the compliance status of risk assessments on the system.

1. On the left side menu, click ‘Risk Assessment’.
2. Click ‘+ New Risk Assessment’.
3. Choose the Template from the dropdown options.
4. Select the Risk Assessment Type from the dropdown options.
5. Enter the Risk Assessment Name, and Description.
6. Enter the Occurrence Date of the risk.
7. Select who may be harmed.
8. Select the Hazards from the dropdown options (you can select multiple).

When you have selected a hazard, a form will show where you can fill in the information about the Hazard:

1. Enter the Hazard Description.
2. Select the Hazard Severity and Likelihood.
3. Select the Control Measures from the dropdown options.
4. You will see the risk rating on the chart marked with a red circle and beside the hazard heading.
5. The number of control measures will show beside the hazard heading.
6. A section will appear when you select the control measures where you can enter the Control Measure Description, Hazard Severity Reduced By, and Likelihood Reduced By.
7. In the 'Summary' section, you can manually input the residual risk rating.

1. You can insert attachments by clicking on the white box or dragging and dropping the attachment to the white box.
2. Select the person involved from the dropdown options.
3. Select Subcontractors from the dropdown options - the subcontractor must be assigned to one or more locations to be able to use the system, as subcontractors need this information to set up employees or accept jobs, for example.
4. Select the Location and Project from the dropdown options (you can select multiple).
5. Select the Accident & Incident from the dropdown options.
6. Tick the box if you want to save it as a template.
7. You can pin point the location of the risk by clicking the location on the map.
8. Click save.

1. A field with a red asterisk beside it means it is required and you will not be able to complete your work without filling in these fields i.e. description, machineries, owners, hazards and hazard name.

1. A field without a red asterisk beside it means the field is not required, although it may be helpful to fill these out to complete your work i.e. template, name, hazard severity and likelihood.

This is required before you can add a Risk Assessment:

1. Digitise your Templates
2. Set up Machineries
3. Set up Hazards
4. Digitise your Form

Other Options:

1. Under the dropdown options, you might see an option to add more, by clicking the ‘Here’ button highlighted. This will take you to the section you wish to add more of, i.e. if you want to add more Subcontractors, Locations, Projects and Accidents & Incidents to the system - be cautious that when you click this button, the details you have entered will be deleted.