What can we help you with?

The Notifications Module

The system provides a functionality which allows notifications to be created and sent to system users.

Notifications are used for multiple reasons.

Some examples include:

1. Inform system users about updates and changes to the system.
2. Send invitation emails to users that have been added to the system.
3. Notify administrators about document uploads.

It is important to ensure system users are correctly assigned to the recipient group before creating a notification, so that the notification is sent to the intended users.

The system allows the following recipients to be selected:

1. User Triggering the Event - the person responsible for the event being triggered receives the notification
2. Administrators - system administrators receive the notification
3. Location Administrators - receive notifications for the location they are assigned to
4. Project Administrators - receive notifications for the project they are assigned to
5. Project Managers - receive notifications for the project they are assigned to
6. Project Supervisor - receive notifications for the project they are assigned to
7. Subcontractor Managers - receive notifications for the subcontractor they are assigned to
8. Subcontractor Admin Users - receive notifications for the subcontractor administrator they are assigned to
9. Equipment Owners - receive notifications for the plant/equipment they are assigned to
10. Manual Input - enter the users email address manually
11. HR Administrators
12. Auditors

By selecting Location Administrators, Project Administrators or Project Managers from the recipient’s dropdown, three options appear below:

1. Send the notification to all recipients on the system.
2. Include the recipients that you choose so that they only receive the notification – a dropdown appears below where you can select specific recipients.
3. Exclude the recipients that you choose from receiving the notification – a dropdown appears below where you can select specific recipients.

Setting up Trigger Based Notifications

Triggers are selected when setting up notifications. The system provides a list of all triggers with explanations for each trigger. This functionality can be accessed by clicking ‘Export Guide’ in the Notifications module.